Business Requirements Document


A business requirements document (BRD), is a formal document that details all the objectives or “requirements” for a new project, program, or business solution. It describes a business need or objective along with what is expected as the project proceeds.

Mind Map:

What is a Business Requirements Document?

A Business Requirements Document (BRD) is the roadmap for your project. BRD is the first and most significant document in a business’s development process, It explains what a Business wants to achieve with a project, why it’s essential, and what it should do.

The Business Requirements Document becomes a reference point throughout the project’s life, guiding the development, testing, and implementation phases. This reference point helps ensure the final product aligns with the initial project goals.

It also communicates between business stakeholders and the project team, ensuring everyone understands the project’s objectives and expectations clearly.

Why do we need a Business Requirements Document (BRD)?

A well-crafted BRD is crucial for ensuring a project’s success by aligning stakeholders, reducing risks, connecting to business goals, minimizing costs, improving collaboration, and providing a clear project roadmap.

  • Clear Objectives
    It defines the project’s goals and objectives clearly, ensuring all stakeholders understand what needs to be achieved.
  • Scope Definition:  It outlines the project’s boundaries, specifying what is included and excluded to maintain focus and prevent scope creep.
  • Detailed Requirements: The BRD documents precise business requirements, laying the groundwork for design, development, and testing phases.
  • Improves Communication and Collaboration: The BRD brings together all stakeholders to agree on requirements, fostering better communication and teamwork.
  • Risk Management: Early identification of risks and constraints allows for proactive risk mitigation strategies.
  • Guidance for Solutions:  It provides a roadmap for developing solutions that align with business needs and requirements.
  • Informed Decision Making: It supports informed decision-making throughout the project lifecycle, ensuring alignment with business objectives.
  • Minimizes Rework and Costs:The BRD serves as a reference point throughout the project lifecycle. This helps avoid costly changes or rework due to misunderstood requirements.
  • Compliance Assurance: It documents necessary features and functionalities to ensure compliance with regulations.

Who creates a Business Requirements Document?

A Business Requirements Document (BRD) is typically created by a Business Analyst (BA). The BA works closely with stakeholders, including business managers, end-users, and IT teams, to gather and document the business requirements for a project or system.

While business analysts typically take the lead in creating the BRD, it’s a collaborative effort of many others. This includes:

  • Project team
  • Business partners
  • Subject matter experts
  • Business analysts
  • Project managers
  • End users
  • Suppliers
  • Distributors

Their collective insights ensure that the document has all the required details and accurately represents the needs and goals of the business.

Key Features of Sample Business Requirements Document:
  • Introduction: The project’s brief introduction explains what the project is about, focusing on the essential details such as an overview of its purpose and its primary objectives.
  • Project Overview and Vision: A project overview is a concise summary that provides key information about a project. It typically includes Purpose, Scope, Objectives, Deliverables, Stakeholders, and Resources.

    The project vision is a forward-looking statement that defines the project’s long-term aspirations and desired impact. It includes Mission, Goals, Values, Impact, Future Statement.

  • Key Terms: This section provides clear definitions and explanations of key terms and jargon used throughout the document, ensuring that all readers have a common understanding of the terminology.
  • Functional Requirements: This section must include all details related to what the project should accomplish, outlining the specific features and functions required.
  • Mind Map Diagrams: Mind maps are visual diagrams used to organize information hierarchically and show relationships among pieces of the whole. They are often used for brainstorming, planning, studying, problem-solving, and decision-making.
  • User Process/Business Flows (Use Case Diagrams):  A use case diagram is a graphical depiction of a user’s possible interactions with a system. A use case diagram shows various use cases and different types of users the system has.
  • Field Level Details:In a Business Requirements Document, you might specify field-level details to outline what specific data needs to be captured from users. This ensures that everyone involved in the project understands exactlywhat information is required and how it will be used.
    • Precision: Collecting data at the field level ensures that each piece of
      information is captured accurately.
    • Organization: It helps in organizing the data systematically,
      making it easier to store, retrieve, and analyze.
    • Relevance: By specifying which fields are required, you can ensure
      that only relevant information is collected, which can improve the efficiency of data processing and
  • Technical Requirements: Technical requirements are specifications and criteria that define the technical aspects and constraints of a system or project. They outline what is needed for the system to function correctly from a technical perspective and ensure that the system will meet its intended purpose. Technical requirements often include details related to hardware, software, performance, security, and integration.
  • Requirement Development Phases: When a project is divided into multiple phases, it follows a structured approach to ensure systematic planning, execution, monitoring, and closure. Each phase serves a specific purpose and builds upon the previous one to drive the project towards successful completion.
  • Appendix: Appendices enhance the completeness and comprehensiveness of project documentation by providing detailed and supplementary information that supports the main content without cluttering the core document.

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